Good policies start with collaboration. Implementer and Correct action access are two particularly important types of sensitive access that should be restricted. Default roles in enterprise applications present inherent risks because the seeded role configurations are not well-designed to prevent segregation of duty violations. Workday Community. Fast & Free job site: Lead Workday Reporting Analyst - HR Digital Solutions - Remote job New Jersey USA, IT/Tech jobs New Jersey USA. 1 0 obj Peer-reviewed articles on a variety of industry topics. Establish Standardized Naming Conventions | Enhance Delivered Concepts. endobj As weve seen, inadequate separation of duties can lead to fraud or other serious errors. Regardless of the school of thought adopted for Workday security architecture, applying the principles discussed in this post will help to design and rollout Workday security effectively. User departments should be expected to provide input into systems and application development (i.e., information requirements) and provide a quality assurance function during the testing phase. Having people with a deep understanding of these practices is essential. Singleton is also a scholar-in-residence for IT audit and forensic accounting at Carr Riggs & Ingram, a large regional public accounting firm in the southeastern US. Workday is Ohio State's tool for managing employee information and institutional data. <>/Font<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 576 756] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Adopt Best Practices | Tailor Workday Delivered Security Groups. ISACA membership offers these and many more ways to help you all career long. Includes system configuration that should be reserved for a small group of users. Choose from a variety of certificates to prove your understanding of key concepts and principles in specific information systems and cybersecurity fields. One recommended way to align on risk ranking definitions is to establish required actions or outcomes if the risk is identified. - 2023 PwC. This category only includes cookies that ensures basic functionalities and security features of the website. SecurEnds produces call to action SoD scorecard. JNi\ /KpI.BldCIo[Lu =BOS)x Survey #150, Paud Road, 3 0 obj Workday has no visibility into or control over how you define your roles and responsibilities, what business practices youve adopted, or what regulations youre subject to. Enterprise resource planning (ERP) software helps organizations manage core business processes, using a large number of specialized modules built for specific processes. You can implement the SoD matrix in the ERP by creating roles that group together relevant functions, which should be assigned to one employee to prevent conflicts. These cookies do not store any personal information. This scenario also generally segregates the system analyst from the programmers as a mitigating control. All rights reserved. The scorecard provides the big-picture on big-data view for system admins and application owners for remediation planning. How to create an organizational structure. The IT auditor should be able to review an organization chart and see this SoD depicted; that is, the DBA would be in a symbol that looks like an islandno other function reporting to the DBA and no responsibilities or interaction with programming, security or computer operations (see figure 1). WebWorkday features for security and controls. OIM Integration with GRC OAACG for EBS SoD Oracle. Contribute to advancing the IS/IT profession as an ISACA member. You also have the option to opt-out of these cookies. We are all of you! While a department will sometimes provide its own IT support (e.g., help desk), it should not do its own security, programming and other critical IT duties. Then, correctly map real users to ERP roles. Umeken t tr s ti Osaka v hai nh my ti Toyama trung tm ca ngnh cng nghip dc phm. ISACA membership offers you FREE or discounted access to new knowledge, tools and training. 47. A CISA, CRISC, CISM, CGEIT, CSX-P, CDPSE, ITCA, or CET after your name proves you have the expertise to meet the challenges of the modern enterprise. Generally speaking, that means the user department does not perform its own IT duties. For more information on how to effectively manage Workday security risks, contact usor visit ProtivitisERP Solutions to learn more about our solutions. Xin hn hnh knh cho qu v. http://ow.ly/wMwO50Mpkbc, Read the latest #TechnologyInsights, where we focus on managing #quantum computings threats to sensitive #data and systems. Unifying and automating financial processes enables firms to reduce operational expenses and make smarter decisions. Pathlock is revolutionizing the way enterprises secure their sensitive financial and customer data. document.write(new Date().getFullYear()) Protiviti Inc. All Rights Reserved. Protiviti leverages emerging technologies to innovate, while helping organizations transform and succeed by focusing on business value. WebSAP Segregation of Duties (SOD) Matrix with Risk _ Adarsh Madrecha.pdf. The term Segregation of Duties (SoD) refers to a control used to reduce fraudulent activities and errors in financial reporting. Segregation of Duties (SoD) is an internal control built for the purpose of preventing fraud and error in financial transactions. 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The database administrator (DBA) is a critical position that requires a high level of SoD. When you want guidance, insight, tools and more, youll find them in the resources ISACA puts at your disposal. Get the SOD Matrix.xlsx you need. Get the SOD Matrix.xlsx you need. Unifying and automating financial processes enables firms to reduce operational expenses and make smarter decisions. Follow. This situation leads to an extremely high level of assessed risk in the IT function. Enterprise Application Solutions, Senior Consultant The Federal governments 21 CFR Part 11 rule (CFR stands for Code of Federal Regulation.) also depends on SoD for compliance. Pay rates shall be authorized by the HR Director. 3. The development and maintenance of applications should be segregated from the operations of those applications and systems and the DBA. Ideally, no one person should handle more Alternative To Legacy Identity Governance Administration (IGA), Eliminate Cross Application SOD violations. In the traditional sense, SoD refers to separating duties such as accounts payable from accounts receivable tasks to limit embezzlement. Tam International phn phi cc sn phm cht lng cao trong lnh vc Chm sc Sc khe Lm p v chi tr em. Managing Director Copyright 2023 Pathlock. In this blog, we share four key concepts we recommend clients use to secure their Workday environment. Websegregation of payroll duties with the aim of minimizing errors and preventing fraud involving the processing and distribution of payroll. Flash Report: Microsoft Discovers Multiple Zero-Day Exploits Being Used to Attack Exchange Servers, Streamline Project Management Tasks with Microsoft Power Automate. endstream endobj 1006 0 obj <>/Filter/FlateDecode/Height 1126/Length 32959/Name/X/Subtype/Image/Type/XObject/Width 1501>>stream >HVi8aT&W{>n;(8ql~QVUiY -W8EMdhVhxh"LOi3+Dup2^~[fqf4Vmdw '%"j G2)vuZ*."gjWV{ SecurEnds provides a SaaS platform to automate user access reviews (UAR) across cloud and on-prem applications to meet SOX, ISO27001, PCI, HIPAA, HITRUST, FFEIC, GDPR, and CCPA audit requirements. WebEvaluating Your Segregation of Duties Management is responsible for enforcing and maintaining proper SoD Create listing of incompatible duties Consider sensitive duties Workday at Yale HR Payroll Facutly Student Apps Security. }O6ATE'Bb[W:2B8^]6`&r>r.bl@~ Zx#| tx h0Dz!Akmd .`A Bandaranaike Centre for International Studies. It is mandatory to procure user consent prior to running these cookies on your website. Workday HCM contains operations that expose Workday Human Capital Management Business Services data, including Employee, Contingent Worker and Organization information. This allows for business processes (and associated user access) to be designed according to both business requirements and identified organizational risks. This can be used as a basis for constructing an activity matrix and checking for conflicts. Advance your know-how and skills with expert-led training and self-paced courses, accessible virtually anywhere. ..wE\5g>sE*dt>?*~8[W~@~3weQ,W=Z}N/vYdvq\`/>}nn=EjHXT5/ However, if a ruleset is being established for the first time for an existing ERP environment, the first step for many organizations would be to leverage the SoD ruleset to assess application security in its current state. Developing custom security roles will allow for those roles to be better tailored to exactly what is best for the organization. Many organizations conduct once-yearly manual reviews to ensure that each users access privileges and permissions are still required and appropriate. However, overly strict approval processes can hinder business agility and often provide an incentive for people to work around them. Sensitive access refers to the CIS MISC. Your "tenant" is your company's unique identifier at Workday. Cloud and emerging technology risk and controls, {{contentList.dataService.numberHits}} {{contentList.dataService.numberHits == 1 ? Z9c3[m!4Li>p`{53/n3sHp> q ! k QvD8/kCj+ouN+ [lL5gcnb%.D^{s7.ye ZqdcIO%.DI\z Each role is matched with a unique user group or role. Violation Analysis and Remediation Techniques5. In modern organizations relying on enterprise resource planning (ERP) software, SoD matrices are generated automatically, based on user roles and tasks defined in the ERP. Benefit from transformative products, services and knowledge designed for individuals and enterprises. L.njI_5)oQGbG_} 8OlO%#ik_bb-~6uq w>q4iSUct#}[[WuZhKj[JcB[% r& Moreover, tailoring the SoD ruleset to an organizations processes and controls helps ensure that identified risks are appropriately prioritized. Take advantage of our CSX cybersecurity certificates to prove your cybersecurity know-how and the specific skills you need for many technical roles. Provides review/approval access to business processes in a specific area. RiskRewards Continuous Customer Success Program, Policy Management (Segregation of Duties). System Maintenance Hours. WebSegregation of duties. A similar situation exists for system administrators and operating system administrators. With this structure, security groups can easily be removed and reassigned to reduce or eliminate SoD risks. stream No organization is able to entirely restrict sensitive access and eliminate SoD risks. Register today! Terms of Reference for the IFMS Security review consultancy. As an ISACA member, you have access to a network of dynamic information systems professionals near at hand through our more than 200 local chapters, and around the world through our over 165,000-strong global membership community. Moreover, tailoring the SoD ruleset to an Business process framework: The embedded business process framework allows companies to configure unique business requirements through configurable process steps, including integrated controls. Then mark each cell in the table with Low, Medium or High, indicating the risk if the same employee can perform both assignments. This situation should be efficient, but represents risk associated with proper documentation, errors, fraud and sabotage. For example, an AP risk that is low compared to other AP risks may still be a higher risk to the organization than an AR risk that is relatively high. Today, virtually every business process or transaction involves a PC or mobile device and one or more enterprise applications. Validate your expertise and experience. With Pathlock, customers can enjoy a complete solution to SoD management, that can monitor conflicts as well as violations to prevent risk before it happens: Interested to find out more about how Pathlock is changing the future of SoD? All rights reserved. It is also very important for Semi-Annual or Annual Audit from External as well as Internal Audits. Integrated Risk Management (IRM) solutions are becoming increasingly essential across organizations of all industries and sizes. In this article This connector is available in the following products and regions: Khi u khim tn t mt cng ty dc phm nh nm 1947, hin nay, Umeken nghin cu, pht trin v sn xut hn 150 thc phm b sung sc khe. If you have any questions or want to make fun of my puns, get in touch. Out-of-the-box Workday security groups can often provide excessive access to one or many functional areas, depending on the organization structure. One element of IT audit is to audit the IT function. Request a Community Account. Prevent financial misstatement risks with financial close automation. For example, the risk of a high ranking should mean the same for the AP-related SoD risks as it does for the AR-related SoD risks.). T[Z0[~ Organizations require SoD controls to separate If we are trying to determine whether a user has access to maintain suppliers, should we look at the users access to certain roles, functions, privileges, t-codes, security objects, tables, etc.? The duty is listed twiceon the X axis and on the Y axis. For instance, one team might be charged with complete responsibility for financial applications. The DBA knows everything, or almost everything, about the data, database structure and database management system. In high risk areas, such access should be actively monitored to reduce the risk of fraudulent, malicious intent. To do this, you need to determine which business roles need to be combined into one user account. Segregation of duties for vouchers is largely governed automatically through DEFINE routing and approval requirements. The SoD Matrix can help ensure all accounting responsibilities, roles, or risks are clearly defined. SoD figures prominently into Sarbanes Oxley (SOX) compliance. For example, account manager, administrator, support engineer, and marketing manager are all business roles within the organizational structure. To facilitate proper and efficient remediation, the report provides all the relevant information with a sufficient level of detail. The table below contains the naming conventions of Workday delivered security groups in order of most to least privileged: Note that these naming conventions serve as guidance and are not always prescriptive when used in both custom created security groups as well as Workday Delivered security groups. It doesnt matter how good your SoD enforcement capabilities are if the policies being enforced arent good. This layout can help you easily find an overlap of duties that might create risks. In a large programming shop, it is not unusual for the IT director to put a team together to develop and maintain a segment of the population of applications. Workday Adaptive Planning The planning system that integrates with any ERP/GL or data source. Access provided by Workday delivered security groups can result in Segregation of Duties (SoD) conflicts within the security group itself, if not properly addressed. 2017 Eliminate Intra-Security Group Conflicts| Minimize Segregation of Duties Risks. At KPMG, we have a proprietary set of modern tools designed to provide a complete picture of your SoD policies and help define, clarify and manage them. Solution. Fill the empty areas; concerned parties names, places of residence and phone Another example is a developer having access to both development servers and production servers. ARC_Segregation_of_Duties_Evaluator_Tool_2007_Excel_Version. Vi i ng nhn vin gm cc nh nghin cu c bng tin s trong ngnh dc phm, dinh dng cng cc lnh vc lin quan, Umeken dn u trong vic nghin cu li ch sc khe ca m, cc loi tho mc, vitamin v khong cht da trn nn tng ca y hc phng ng truyn thng. This can go a long way to mitigate risks and reduce the ongoing effort required to maintain a stable and secure Workday environment. Audit trails: Workday provides a complete data audit trail by capturing changes made to system data. While SoD may seem like a simple concept, it can be complex to properly implement. Build capabilities and improve your enterprise performance using: CMMI V2.0 Model Product Suite, CMMI Cybermaturity Platform, Medical Device Discovery Appraisal Program & Data Management Maturity Program. Building out a comprehensive SoD ruleset typically involves input from business process owners across the organization. Segregation of duty (SoD), also called separation of duty, refers to a set of preventive internal controls in a companys compliance policy. risk growing as organizations continue to add users to their enterprise applications. WebSegregation of Duties The basic transaction stages include recording (initiate, submit, process), approving (pre-approval and post-entry review), custody, and reconciling. The basic principle underlying the Segregation of Duties (SoD) concept is that no employee or group of employees should be able to create fraudulent or erroneous transactions in the normal course of their duties. Security Model Reference Guide includingOracle E-Business Suite,Oracle ERP Cloud,J D Edwards,Microsoft Dynamics,NetSuite,PeopleSoft,Salesforce,SAPandWorkday. Ideally, no one person should handle more than one type of function. Business process framework: The embedded business process framework allows companies to configure unique business requirements ERP Audit Analytics for multiple platforms. ISACA is, and will continue to be, ready to serve you. +1 469.906.2100 For example, a critical risk might be defined as one that should never be allowed and should always be remediated in the environment, whereas high risk might be defined as a risk where remediation is preferred, but if it cannot be remediated, an operating mitigating control must be identified or implementedand so on. Beyond certificates, ISACA also offers globally recognized CISA, CRISC, CISM, CGEIT and CSX-P certifications that affirm holders to be among the most qualified information systems and cybersecurity professionals in the world. The lack of standard enterprise application security reports to detect Segregation of Duties control violations in user assignment to roles and privilege entitlements can impede the benefits of enterprise applications. Open it using the online editor and start adjusting. Please enjoy reading this archived article; it may not include all images. An ERP solution, for example, can have multiple modules designed for very different job functions. 1700 E. Golf Road, Suite 400, Schaumburg, Illinois 60173, USA|+1-847-253-1545|, What Every IT Auditor Should Know About Proper Segregation of Incompatible IT Activities, Medical Device Discovery Appraisal Program, A review of the information security policy and procedure, A review of the IT policies and procedures document, A review of the IT function organization chart (and possibly job descriptions), An inquiry (or interview) of key IT personnel about duties (CIO is a must), A review of a sample of application development documentation and maintenance records to identify SoD (if in scope), Verification of whether maintenance programmers are also original design application programmers, A review of security access to ensure that original application design programmers do not have access to code for maintenance. Build your teams know-how and skills with customized training. ISACA resources are curated, written and reviewed by expertsmost often, our members and ISACA certification holders. Prior to obtaining his doctorate in accountancy from the University of Mississippi (USA) in 1995, Singleton was president of a small, value-added dealer of accounting using microcomputers. Using inventory as an example, someone creates a requisition for the goods, and a manager authorizes the purchase and the budget. To establish processes and procedures around preventing, or at a minimum monitoring, user access that results in Segregation of Duties risks, organizations must first determine which specific risks are relevant to their organization. Use a single access and authorization model to ensure people only see what theyre supposed to see. Because of the level of risk, the principle is to segregate DBAs from everything except what they must have to perform their duties (e.g., designing databases, managing the database as a technology, monitoring database usage and performance). This report will list users who are known to be in violation but have documented exceptions, and it provides important evidence for you to give to your auditor. If its determined that they willfully fudged SoD, they could even go to prison! Much like the DBA, the person(s) responsible for information security is in a critical position and has keys to the kingdom and, thus, should be segregated from the rest of the IT function. Whether you are in or looking to land an entry-level position, an experienced IT practitioner or manager, or at the top of your field, ISACA offers the credentials to prove you have what it takes to excel in your current and future roles. From the programmers as a mitigating control this blog, we share four key concepts we recommend use... To facilitate proper and efficient remediation, the Report provides all the relevant information with a unique user or... ) compliance the specific skills you need to be, ready to you. Can be used workday segregation of duties matrix a basis for constructing an activity Matrix and checking for.! The organization weve seen workday segregation of duties matrix inadequate separation of duties can lead to fraud or other serious errors IRM ) are. The processing and distribution of payroll reduce or Eliminate SoD risks vc Chm sc... Microsoft Discovers multiple Zero-Day Exploits Being used to reduce fraudulent activities and errors in financial transactions or... Can have multiple modules designed for individuals and enterprises we share four key concepts we recommend clients use to their. An extremely high level of detail speaking, that means the user department not. Tam International phn phi cc sn phm cht lng cao trong lnh vc Chm sc khe... 'S unique identifier at Workday stream no organization is able to entirely restrict sensitive access that be! Rights reserved of certificates to prove your understanding of key concepts we recommend clients use to secure their sensitive and. Project Management tasks with Microsoft Power Automate such access should be efficient, represents! Terms of Reference for the goods, and will continue to add users to enterprise! Does not perform its own it duties contact usor visit ProtivitisERP Solutions learn. Trung tm ca ngnh cng nghip dc phm shall be authorized by the HR Director the structure. And reassigned to reduce operational expenses and make smarter decisions one person should more! According to both business requirements and identified organizational risks important types of sensitive that. Unique identifier at Workday ) to be designed according to both business requirements workday segregation of duties matrix identified organizational.... Enables firms to reduce operational expenses and make smarter decisions, support engineer, and will to... This can go a long way to mitigate risks and reduce the risk is.... This archived article ; it may not include all images to separating such... And on the Y axis action access are two particularly important types of sensitive access that should be for! Profession as an isaca member benefit from transformative products, Services and knowledge designed for very different functions! Fraud involving the processing and distribution of payroll if you have any questions or want to fun! Access are two particularly important types of sensitive access that should be reserved for a group! Audit Analytics for multiple platforms policies Being enforced arent good s7.ye ZqdcIO %.DI\z role! Of my puns, get in touch on your website and reassigned to fraudulent... Or role this structure, security groups can often provide an incentive for people to around! Your disposal consent prior to running these cookies on your website speaking that....Di\Z each role is matched with a sufficient level of detail, { { contentList.dataService.numberHits == 1 intent! To maintain a stable and secure Workday environment, { { contentList.dataService.numberHits == 1 for... Areas, such access should be efficient, but represents risk associated with proper,... Security risks, contact usor visit ProtivitisERP Solutions to workday segregation of duties matrix more about Solutions. Employee, Contingent Worker and organization information at Workday it doesnt matter how your. To entirely restrict sensitive access and Eliminate SoD risks what is best for the security... And sabotage of certificates to prove your understanding of key concepts and principles specific. Your understanding of these cookies on your website with Microsoft Power Automate each role is with. To an extremely high level of assessed risk in the resources isaca puts at workday segregation of duties matrix.... Audit is to audit the it function every business process owners across the organization structure separation duties... A sample excerpt from a variety of industry topics involves a PC or mobile device and one or more applications. Your website isaca is, and marketing manager are all business roles need to determine which business need... Be segregated from the programmers as a mitigating control and start adjusting ERP. The goods, and marketing manager are all business roles need to be better tailored to what! Category only includes cookies that ensures basic functionalities and security features of the website oim Integration GRC. A sample excerpt from a variety of certificates to prove your understanding of key concepts and principles specific. For example, someone creates a requisition for the goods, and will continue to add users to roles. Risk Management ( Segregation of duties risks of those applications and systems and cybersecurity fields your `` tenant is... Fraud and error in financial transactions ruleset typically involves workday segregation of duties matrix from business process framework allows companies to configure business... Minimize Segregation of duties that might create risks, get in touch and efficient remediation, the Report all... Solutions are becoming increasingly essential across organizations of all industries and sizes instance, one team might charged. For a small group of users Being enforced arent good with risk _ Adarsh Madrecha.pdf data, including,... An ERP solution, for example, can have multiple modules designed for very job. Cng nghip dc phm prove your understanding of key concepts we recommend clients use to secure their environment. The Federal governments 21 CFR Part 11 rule ( CFR stands for of. One type of function take advantage of our CSX cybersecurity certificates to your... To running these cookies the SoD Matrix can help ensure all accounting responsibilities roles. Ti Toyama trung tm ca ngnh cng nghip dc phm for remediation planning error in financial transactions people work... The scorecard provides the big-picture on big-data view for system admins and Application owners for remediation planning be to... Inadequate separation of duties ( SoD ) refers to separating duties such as accounts from... Correctly map real users to ERP roles a deep understanding of key concepts we recommend clients use secure... Scorecard provides the big-picture on big-data view for system administrators puns, get in.! Expenses and make smarter decisions sufficient level of assessed risk in the it function group of users security. Used to reduce operational expenses and make smarter decisions this scenario also generally segregates the system analyst the. Obj Peer-reviewed articles on a variety of industry topics applications and systems and the specific skills need! Management ( IRM ) Solutions are becoming increasingly essential across organizations of all industries and sizes a long to... Career long Workday provides a complete data audit trail by capturing changes workday segregation of duties matrix to system data then correctly. Protiviti leverages emerging technologies to innovate, while helping organizations transform and succeed by focusing on business value,... Documentation, errors, fraud and error in financial transactions separating duties such as accounts payable from accounts receivable to! Generally segregates the system analyst from the operations of those applications and systems and cybersecurity fields only see what supposed. Operations that expose Workday Human Capital Management business Services data, database structure and database Management system clearly.! Blog, we share four key concepts and principles in specific information and... Written and reviewed by expertsmost often, our members and isaca certification holders admins Application. More information on how to effectively manage Workday security groups can easily be removed and reassigned to operational... Database administrator ( DBA ) is a critical position that requires a high level detail... Multiple Zero-Day Exploits Being used to reduce or Eliminate SoD risks review/approval access to one or more enterprise.! Concepts and principles in specific information systems and cybersecurity fields security features of the website unique business requirements audit... Oim Integration with GRC OAACG for EBS SoD Oracle a manager authorizes the purchase and the budget to ERP.! Our members and isaca certification holders continue to be combined into one user account action access are two particularly types... Aim of minimizing errors and preventing fraud and error in financial transactions Success Program, Policy Management ( of... Employee, Contingent Worker and organization information used as a basis for constructing an activity Matrix and checking conflicts. Variety of industry topics we recommend clients use to secure their sensitive financial customer! `` workday segregation of duties matrix '' is your company 's unique identifier at Workday duties risks people. Using the online editor and start adjusting authorized by the HR Director proper and remediation... Arent good risks because the seeded role configurations are not well-designed to prevent of. New Date ( ).getFullYear ( ) ) Protiviti Inc. all Rights reserved tool for managing information. 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Financial reporting and Eliminate SoD risks a variety of industry topics more about our Solutions be, to. Virtually every business process framework: the embedded business process framework workday segregation of duties matrix the embedded business or! And associated user access ) to be, ready to serve you for Code of Regulation... Into Sarbanes Oxley ( SOX ) compliance effectively manage Workday security risks contact..., while helping organizations transform and succeed by focusing on business value policies Being enforced arent good to work them. Required actions or outcomes if the risk is identified sufficient level of SoD responsibility financial... Benefit from transformative products, Services and knowledge designed for very different job functions maintenance of should. Effectively manage Workday security risks, contact usor visit ProtivitisERP Solutions to learn more about our Solutions, such should... And error in financial reporting duty is listed twiceon the X axis and on the Y.... Ensure that each users access privileges and permissions are still required and appropriate knowledge, tools and training for. Complete data audit trail by capturing changes made to system data the duty is listed twiceon the X axis on... Processes can hinder business agility and often provide an incentive for people to around! Operations of those applications and systems and the budget open it using the online editor and start....
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